SDS Management Software for the Energy Sector

Oil and gas activities, power production facilities and renewable energy installations all share one thing: a large and constantly changing chemical inventory that can pose significant EHS and regulatory risk. The energy sector leaves a broad, toxic chemical footprint in the form of crude oil, refined products, hydraulic fracturing fluids, industrial cooling chemicals and PFAS firefighting agents, all of which are under increasing scrutiny.

CloudSDS offers EHS teams in the energy industry a single, real-time platform to manage all Safety Data Sheets across their operations, from upstream wellheads and refineries to power plants and renewable energy projects.

23M+ SDS in Our Library

40+ Language Support

Secure & Cloud Based

Eco-friendly cityscape with wind turbines, solar panels, and trees under a bright sun as a symbol of renewable energy.

Regulatory Compliance Pressure in the Energy Sector

OSHA HazCom (29 CFR 1910.1200)

All employees working in the vicinity of hazardous chemicals including petroleum products, process chemicals, H2S and industrial gases must have access to a current SDS. Audits often reveal that there is no centralized infrastructure to ensure consistent access to SDSs where operations are remote or multi-sited.

OSHA Process Safety Management (29 CFR 1910.119)

Refinery, natural gas processing, and chemical plants that have highly hazardous chemicals in quantities greater than threshold quantities shall maintain proper chemical safety information as part of their PSM program. SDS data are used directly in process hazard studies, management of change reviews, and pre-startup safety reviews.

EPA Risk Management Program (40 CFR Part 68)

Energy facilities subject to RMP must document the properties and hazards of regulated substances. RMP Program 3 documentation is highly dependent on SDS correctness.

PFAS and AFFF regulations

At the federal and state levels, energy facilities and industrial sites using AFFF (aqueous film-forming foam) systems are facing a rapidly changing regulatory landscape. PFOA and PFOS have been added to CERCLA for hazardous chemicals. AFFF regulations at the state level are accelerating. Strict version control and documentation are required to manage SDS for PFAS-containing products.

EPA TRI Reporting

Energy facilities that manufacture, process or otherwise use identified toxic chemicals in amounts above threshold proportions – including 205+ PFAS currently on the TRI list – have to file yearly Toxic Release Inventory reports. SDS data is used to determine thresholds for drug identification and quantity.

DOT Hazardous Materials (49 CFR)

Transportation of petroleum products, compressed gases and other chemicals in the energy sector require updated SDS paperwork for emergency response information.

The chemical categories in a typical transportation facility

What Energy Sector EHS Teams Use CloudSDS For

Upstream operations

SDS management for drilling fluid, completion of chemicals, H2S scavengers, methanol, corrosion inhibitors, and fracturing fluid ingredients. “Enable access for field personnel remotely.

Midstream and refinery operations

Consolidated SDS management of complex chemical inventories for refineries including catalysts, process chemicals, solvents and fuel products. Support for PSM and RMP documents

Power generation

Handle SDS for transformer oils, cooling water treatment chemicals, boiler chemicals and fuel additives used in conventional and mixed cycle power plants.

AFFF and fire suppression systems

Track legacy PFAS in AFFF SDS documents and document conversions to fluorine-free alternatives. Maintain accurate records for compliance with CERCLA.

Process safety risk assessments

Pull OEL, STEL, flammability and reactivity data out of SDS documents to support quantitative risk assessments and emergency response planning.

Spill response and emergency preparedness

Ensure that protocols for spill containment, evacuation and first aid are communicated to workers within seconds of a chemical release incident.

Frequently Asked Questions

  • How does OSHA PSM affect SDS management at refineries and chemical plants?

    OSHA PSM (29 CFR 1910.119) applies to facilities that handle highly hazardous chemicals in quantities in excess of threshold quantities. Facilities subject to OSHA PSM are required to maintain written chemical safety information including SDS data (or equivalent) for each regulated material. This information must be current, available to the personnel involved in the process and available in PHAs, MOC reviews, and incident investigations. These requirements can be satisfied by CloudSDS by maintaining a current SDS library with audit trails.

  • What are the SDS implications of PFOA and PFOS being designated as CERCLA for hazardous substances?

    PFOA and PFOS are now CERCLA-listed hazardous substances (Trump EPA confirmed this in September 2025), so facilities using, storing or releasing these will need to be more diligent in maintaining their SDS documentation. Accurate SDS records for products containing PFAS (including AFFF systems) are critical for CERCLA liability management, Phase I ESA readiness and state-level reporting obligations.

  • Can CloudSDS support SDS management for remote or offshore energy facilities?

    Yes, CloudSDS is a cloud-based platform that can be accessed from any device connected to the internet. Institutions with poor connectivity have the option of downloading documents for offline use. Each site can have its own individual library of SDS with role-based access controls but can share a common organizational database.

  • Does CloudSDS cover SDS documents for petroleum products and crude oil fractions?

    Yes. CloudSDS has a database of over 23 million SDS papers for a broad range of petroleum products, refined fuels, lubricants and petrochemical intermediates from large and small manufacturers.

  • How does TRI reporting relate to SDS management for energy facilities?

    The EPA’s hazardous Release Inventory requires establishments to identify and report their releases of certain hazardous substances, now over 205 PFAS. SDS records are the main source of information for whether a drug is on the TRI list, its CAS number, and the physical and chemical characteristics that may be relevant to quantity thresholds. An easily accessible, complete and up-to-date SDS library facilitates the preparation of annual TRI reports.