One glance at the current market size of the SDS management software reveals how businesses are feeling its requirements. That’s why the market value is expected to reach USD 90-133 billion by 2030 with a CAGR of 24-30%. This suggests that facilities will have a wide range of options to select from when determining which is best for their particular needs. What precisely should they search for? To streamline workflows and improve efficiency, finding the best SDS management software is the key.

 

But how to identify the right software and most importantly the best one among so many. It’s possible only by understanding the software and its features well. Therefore, continue exploring the blog which has some useful information to help you identify the best software for your organization.

 

What is a SDS Management Software?

 

The best SDS management software is the one that comes with features to streamline all your SDS management-related efforts. Moreover, it helps you excel in effectively managing all your SDSs within an organization. Additionally, in comparison to other software on the market, this software offers some better features, functionality, dependability, and user experience. 

 

To have a better understanding of the meaning of the best SDS management software, check out its following features. 

 

  • Proper SDS Management: 

 

To store, organize, access, and update SDSs, the software ought to offer a central platform. Users should be able to search, retrieve, and manage SDSs with ease, and it should handle a large variety of file types. It must also have a few extra capabilities that should address every issue about SDS management. 

  • Automated Updates: 

 

The software should be able to introduce automation for updating the SDSs. With the advanced one, the users should be able to keep track of all the updates directly from the manufacturers. Moreover, it should automatically provide updates on regulatory changes. This way it can help agencies stay compliant with the regulatory needs. 

 

  • User-friendly Interface: 

 

An SDS management system should not be difficult for users to handle. That’s why, the best one always comes with a more user-friendly interface. With this, performing tasks like searching, uploading, or even viewing the SDSs should not be a challenge. It should also provide customizable dashboards and reporting tools to track SDS-related actions.

 

  • Integration Capabilities:

 

 The software should integrate seamlessly with other systems and platforms that a facility uses. For instance, many facilities need assistance with inventory management, environmental health, and safety (EHS) software, or software helpful to maintain regulatory compliance. With the best software, this integration is always successful and it ensures data consistency and streamlines workflows.

 

  • Security and Access Control: 

 

Storing your company’s data on this software will never seem like a threat. That’s why, the best one always prioritizes data security. Moreover, it offers robust access control features to protect sensitive SDS information. Moreover, using this software, administrators can also define user roles, permissions, and authentication methods. Thus, your company’s data will be accessible to only authorized users.

 

  • Scalability and Flexibility:  

 

With time facilities grow along with their operations and team members. Scalable and adaptable software can meet the demands of businesses across a range of sectors and sizes. It should be efficient in managing a high volume of SDSs and associated responsibilities. Additionally, it needs to quickly adjust to evolving business procedures and regulatory constraints.

 

 

Why are Institutions Focusing on SDS Management Software?

 

It’s essential to manage workplace safety while maintaining regulatory compliance. After all, OSHA frequently suggests severe penalties for noncompliance with its regulations from time to time. Facilities now search for the best SDS management software because of this. Ultimately, it allows them to remain concentrated on formulating plans rather than attempting to coordinate the management of those vital documents with their distribution.

 

Check out the points below to know why institutions are focusing on SDS management software. 

 

1) Regulatory Compliance: 

 

OSHA fined HBD/ Thermoid Inc. $321k for 14 violations during an inspection. The agency claimed in its investigation that the company failed to offer sufficient training for employees or machine guarding. This simply shows that not all safety-related information has been distributed appropriately. Facilities may distribute SDSs and other information with the most recent updates without having to worry about anything when they have software like this. That’s why, most of the facilities are looking for solutions like a perfect SDS management system.

2) Workplace Safety: 

 

Providing workplace safety should be a priority for all of the facilities that handle hazardous chemicals. But we can frequently see multiple workplace accidents which shows that proper hazard communication is still not being practiced well. Of course, with manual efforts, the chances of sharing inaccurate information are higher. Moreover, the risk of accidents also increases. For this reason, facilities look for software that makes hazard communication simpler through appropriate distribution of the SDSs.

 

3) Staying More Productive: 

 

Creating and updating SDSs every day is not easy and may also be time-consuming. It’s more difficult for facilities with large quantities of chemicals or complex operations. However, with the help of this software, facilities can streamline SDS-related tasks such as storage, organization, retrieval, and updating. Moreover, they can also save time and resources.  Thus, staying focused on the main work or the other priorities is possible. 

        

4) Proper Record Keeping: 

 

Keeping a proper record and storing the relevant SDSs along with the older ones is mandatory for every facility. Of course, the task of record keeping is part of their regulatory compliance obligations. For this reason, agencies look for software with immense storage capacity, gives proper access to the latest versions, and has a few audit trail features. This ensures that institutions have the necessary documentation to demonstrate compliance during regulatory inspections or audits.

 

5) Easy Accessibility: 

 

With the software, all users can get access to the stored documents. Thus facilities can ensure easy accessibility to SDSs. Moreover, all users can check the details of the documents from their smart devices with ease. After all, this software centralizes all documents in a single, easily accessible database.

 

How SDS Management Software Benefits?

 

Why does your business need the best SDS management software? The following points have some better explanations. So, check them out.

 

  • Helps with Proper Risk Management: 

 

This software is an ideal help for appropriate risk management at workplaces. A survey report shows that software has helped reduce 23% reduction in risks. In various sectors also, the usage of software has made significant impacts when it comes to risk handling. Therefore, businesses looking to create risk-free workplaces will surely see its benefits. 

 

  • Properly Following Federal Regulations: 

 

All of the facilities indeed follow the guidelines shared by federal agencies. However, the agencies frequently issue new regulations and proper updates are necessary too. This software can be a great help as it can keep a perfect record of all the latest updates. Thus, users can get notifications once the authorities issue any regulatory changes. For this reason, choosing the best SDS management software is required.

 

  • Effective Resource Management:

 

 Organizations must collect all the information and resources related to their SDS and for effective chemical safety management. However, the task is tedious without the help of software. Automation features reduce the need for manual labor and allow employees to focus on more strategic activities. It naturally increases overall efficiency and productivity.

 

  • Improved Communication: 

 

Another reason why businesses need software of this type is that it allows conducting proper communication. With its help collaboration among various departments, employees, and even locations is possible by utilizing this centralized platform. This way sharing safety data along with making emergency strategies as a team is easier. Thus, this software improves the internal communication structure of an organization.

 

  • Proper Decision-Making:

 

 Every SDS contains valuable information and provides relevant hazard information. Thus at the time of emergency, access to such documents is necessary. This software provides valuable insights into chemical hazards, regulatory compliance status, and safety performance through customizable dashboards and reporting tools. Moreover, using this software, getting quicker access to those documents is also not difficult.  Using this data organizations can make faster decision making through the relevant data. 

 

What Features Make CloudSDS the Best SDS Management Platform?

 

To understand how the SDS management software works, one must take a look at the features that CloudSDS offer. This is one of the leading SDS management systems that help businesses organize and properly preserve all of their safety data sheets.

 

1. SDS Search: 

 

Your team members often need to find the right SDS for various purposes. With this platform, the task is simpler as it makes the process of SDS search pain-free. Moreover, it’s pretty convenient. This lets users enjoy more customized searching. To search the required documents, the user can only type the name of the product. It also allows searching by other categories as well. For instance, users can enter the manufacturer’s name or CAS number to find out the required documents. 

 

2. SDS Authoring: 

 

Authoring SDSs is another crucial service that each facility needs. With this software conducting the task is simpler. With this ‘authoring’ feature users can take advantage of advanced authoring. Apart from creating safety data sheets, it’s helpful to create labels, Tremcards. It makes reviewing of the existing SDS against REACH and GHS requirements. Users can also take its help for the translation of hazard symbols to Standard GHS Symbols. It can help reclassify substances and mixtures as per requirements.

 

3. Translation: 

 

Facilities may have to share data sheets with people from other locations. Therefore, they need to prepare those documents in different languages. But when using this software this is not required as it provides a complete translation facility. The SDS translation can be done for regions in America, Asia Pacific, and Europe.

 

4. E-Binder: 

 

All of the current paper-based documents can be transformed into digital versions with this software. Therefore, users must know how to use this particular feature and know them well. It makes the migration and digital conversion of all paper documents possible and easy. Creating digital binders is also easy when using this software. It helps create digital SDS binders right from the product list.

 

5. SDS Updates: 

 

Keeping the SDSs up to date along with the real-time data is necessary. Therefore, facilities can take the help of this software that comes with a feature to maintain updated records. Moreover, it allows manufacturers to directly make changes on the SDSs. In case a manufacturer informs any changes about the chemicals, that can be marked properly.  It also helps send updates on the release of the new version of the software.

 

6. Managing Suppliers: 

 

This software is the best because it also keeps you connected with the suppliers and allows you to manage their details also. Moreover, it helps you track all the changes in the record as it maintains a history of changes. In case of changes in suppliers for the same product, this feature also keeps a proper record. Moreover, group all your suppliers based on their regulatory jurisdiction.

Final Words

 

Finding the best SDS management software is crucial as it has features to conduct effective chemical safety management. That’s why knowing and understanding all of its features is necessary. Moreover, choosing Cloudsds will certainly benefit facilities that believe in providing the right atmosphere for their employees with appropriate hazard communication.