Accidents caused by a lack of proper SDS information (such as the Paint tank fatality in California in 2011 and the Barton solvents explosion in Kansas in 2007) serve as reminders of the importance of accurate SDS information. Such incidents are not just dangerous but may come with serious consequences.  

 

The Safety data sheets contain hazardous information about chemical products, safe handling, and proper storage procedures. Organizations across different sectors need to keep up-to-date SDS information Having accurate and up-to-date SDS information. By regularly auditing and updating the SDSs, organizations can ensure the accuracy and compliance with safety regulations given by OSHA and GHS.  

  

Organizations in any sector, especially manufacturing, healthcare, laboratories, and construction, always keep a database. But how does this database help ensure employee or user safety and comply with regulations related to dangerous chemicals?  

  

This blog will help you explore how organizations can efficiently and effectively provide correct SDS information through these databases to protect workers’ lives, lower accidents, avoid legal actions, and maintain their reputations.   

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Why Getting Correct SDS Information is Essential?  

 

Incorrect SDSs can lead to the loss of human lives and legal consequences. A few reasons are mentioned for getting SDS information. 

 1) Safety of workplace :  

Accurate SDS information always guides the organization in handling chemicals safely (proper PPE, spill procedures, and emergency procedures) and outlines methods for minimizing the risks of accidents and injuries.  

 

 2) Complying with regulations : 

Employers need to follow OSHA (Occupational Safety and Health Administration) rules for handling hazardous chemicals and comply with HCS (Hazard Communication Standard), which governs the safe handling, labeling, and communication of hazardous chemicals in the workplace.  

 

3) Safety of Environment : 

Accurate SDS information is provided through proper disposal and handling guidance to avoid contamination.   

 

4) Training and communication :

Accurate SDS (Safety Data Sheet) information is vital in guiding organizations on how to properly train employees in handling hazardous materials and how to respond effectively during emergencies.

 

How to avail correct SDS information?  

 

1) From Manufacturers :

Employees or chemical users can obtain accurate Safety Data Sheet (SDS) information directly from the manufacturer. They can visit the manufacturer’s official website and search by entering the chemical or product name, chemical number, or CAS number. A downloadable PDF version of the SDS is typically available for easy access.

 

2) Using a reliable SDS databases :

Many companies keep updated (such as CloudSDS) databases of SDSs for various chemicals. These databases can be a convenient source for obtaining accurate SDSs.

 

3) Matching the product accurately :

Users should carefully match the exact product when reviewing Safety Data Sheets (SDS). Different manufacturers may sell the same chemical substance in different concentrations, purities, or forms. As a result, their SDSs can differ significantly. That’s why, along with searching for products by name, users should also review the concentration and product code to obtain the correct SDS.

 

4) Checking the revision date :

Sometimes, it seems that SDSs look accurate. But when it comes to the issue date or revision date, they become outdated. Users must check the revision date and issue date to avoid accessing outdated SDS information.

 

5) Direct Interaction with the Suppliers :

In case the SDSs are not available online, users can contact the suppliers directly through calls, emails, and online contact forms or portals and request that they provide updated SDSs for the product.

6) Maintain a centralized library :

Having multiple SDSs is natural if the users have to manage multiple chemicals. In that case, users should maintain a centralized library where all SDSs are stored and quickly accessible.

 

7) Getting familiar with the regional regulations :

Different regions follow different regulations and formats when it comes to making SDSs. Users should check that the SDSs they are going to use are compliant with local regulations.

 

8) Avoiding silly mistakes :

Some users make silly mistakes when accessing SDS information (ignoring revision dates and using similar products’ SDSs). What is the solution? They should verify the revision date. When retrieving exact SDSs, users need to verify the product code name, batch name, formulation code, etc.

 

9) Updating the products based on the changes in regulations :

If a product’s formulation changes or relevant regulations are updated, users must obtain and refer to the updated SDS. They should review and obtain updated SDSs at least every three years to ensure compliance and accuracy of safety information.

 

Best practices for handling SDSs  

 

1) Easy Access :   

Safety managers must ensure that all SDSs are easily available and retrievable to the employees who handle hazardous chemicals. They can do this by storing SDSs in a centralized location or digitally. They must also keep hard copies for backup in case of emergencies.  

  

2) Consistent updating :   

When safety officers consistently review and update Safety Data Sheets (SDSs), users can easily retrieve the latest information about products, ingredients, and associated hazards.  

  

3) Training :

Employees must be able to read and understand Safety Data Sheets (SDSs), including how to identify chemical hazards, properly use personal protective equipment (PPE), and respond effectively in emergencies. Comprehensive training is essential to maintaining a safe work environment and ensuring compliance during safety audits. 

 

4) Language Accessibility :

Language should not be a barrier. Employers must ensure that users can understand the SDSs in their native languages. If the SDSs are in a different language, then keeping the translated version is necessary.  

 

5) Challenges in Handling SDSs : 

Sometimes managing SDSs can be challenging for the safety managers, auditors, suppliers. 

 

6) Large Volume of Information :  

Many organizations handle a wide variety of chemicals, so they must also manage many corresponding Safety Data Sheets (SDSs). As a result, accurately reviewing all SDSs becomes challenging, and if not done correctly, it can lead to increased safety risks.  

  

7) Complex SDSs :

Some organizations use overly complex Safety Data Sheets (SDSs), which make it difficult for users to understand the associated chemical hazards, health risks, and safety protocols.  

  

Conclusion :  

No one desires loss of lives and legal penalties. The above discussion pointed out that organizations should ensure that all SDSs are correct and up to date, aligned with regulatory compliances, well organized, and easily available to workers, users, or employees. By regularly updating and increasing the accuracy of the SDS information, organizations can enhance users’ workplace safety while complying with the regulations.